Stop re-sending the same paperwork
to every organiser.
The StallSync Event Passport keeps your insurance, certificates, and declarations in one place. It belongs to you, travels with you from event to event, and works even for events that have nothing to do with StallSync.
Create your free Event PassportShow the passport for
Your Event Passport holds everything an organiser needs to see.
You know the routine: a new event, another email asking for your insurance, your certificates, your declarations. Your Event Passport keeps all of that in one place. When an organiser asks for your paperwork, you share one link instead of digging through emails.
Sarah's Ceramics
Handmade pottery · Norwich
Public liability insurance
Valid to Mar 2027
Product liability insurance
Valid to Mar 2027
Food contact materials
Uploaded 4 Jun 2026
PAT testing
Declared 4 Jun 2026
The passport shows what is required and what organisers often ask for.
Answer a few questions about your craft category and the passport shows you which documents and obligations apply to you, in plain English, so you know what to prioritise.
“You’ll need this”
Legally required for your craft category. Upload the document and sign a declaration confirming it is genuine.
Examples: Food hygiene rating, allergen labelling, CLP labelling
“Organisers often ask for this”
Not always a legal obligation, but most organisers will expect it. Get ahead by having it ready.
Examples: Public liability insurance, PAT testing, gas safety certificate
Share link
stallsync.co.uk/p/a8f3k...
Printed passport link
Durable link for your PDF
You control who sees your documents and for how long.
Nothing in your passport is visible without your explicit action. Share when you choose, revoke when you want, and see exactly who has viewed your documents.
Share link
Create a private link with a 7, 30, or 90-day expiry. Revoke it any time.
QR code
Every share link generates a QR code you can print or add to booking forms.
Branded PDF
Download your passport as a branded PDF with a QR code linking to the live version.
View log
See how many times each link has been viewed, and when.
Private by default
All documents are stored privately. You choose who sees them and for how long.
Who is responsible for what
You declare
You sign a declaration that your documents are genuine and accurate. That responsibility is yours.
We facilitate
StallSync provides the tools: storage, sharing, expiry tracking, and the guided questionnaire. We do not verify document contents.
Organisers decide
Event organisers review your passport and decide what they require. The decision is theirs, clearly and unambiguously.
Organising events as well as selling at them?
The passport works from the other side of the table too. Import your stallholder list, see who already has one, and stop chasing certificates by email.
Every passport item is backed by a free guide
Not sure what CLP labelling is, or whether you need a PAT test? You’re not alone. Each item in your questionnaire links to a plain-English guide explaining what it is, whether it applies to you, and what to do about it.
Your event paperwork,
in one passport.
Create your free Event Passport today. It takes minutes, it belongs to you, and it works for every event you attend.
If you can upload a photo and tick a box, you can complete your passport.
Create your free Event Passport