Craft fair compliance, in one passport,
ready for every event.
The StallSync Event Passport is your portable compliance profile: insurance, certificates, signed declarations, all in one place. Share it with any organiser, for any craft fair, market, or food festival, whether they use StallSync or not.
Which one are you?
Choose which role best describes you:
How StallSync works for stallholders and event organisers
Everything you need to run your small business in three easy steps.
Create Your Event Passport
Answer a guided questionnaire about your craft category. Upload your insurance and certificates, sign a declaration on each. Add photos and a bio to complete your professional profile.
Share One Link, Not Five Attachments
When an organiser asks for your paperwork, send your passport link. They see what's current, what's signed, and what's expiring; you never dig through your emails again.
Book with Confidence
Sign a clear digital contract, see the payment terms before you commit, and arrive knowing exactly what to expect: parking, power, tables, everything.
Here's what happens from the moment you join.
Sign up for free
Create your account in under 2 minutes. No card required.
Complete your Event Passport
Answer a guided questionnaire, upload your certificates, and sign declarations. Your compliance profile is ready to share.
Add photos and a bio
Complete your professional profile so organisers see your work at its best.
Share and get asked back
Send your passport link to any organiser who asks, on or off StallSync. Hosts on the platform can also find and invite you directly; either way, your paperwork is never the reason you miss a pitch.
Attend and grow
Sign your contract, turn up prepared, sell your work, receive feedback, and build your reputation.
You decide who sees your full passport.
Your public vendor page shows compliance status badges: "insurance on file", "CLP attestation signed". The full passport, with documents, declarations, and expiry dates, is only visible through a share link you create. You decide who sees what, and for how long. Hosts on StallSync can also discover your passport and invite you directly.
Organising a fair? Stop chasing certificates.
You ask 25 stallholders for their insurance. Eleven reply. Nine send a photo of a certificate that expired in June. StallSync's list check does the chasing for you: upload the vendor list you already have, every vendor gets a request link, and you see one dashboard. Green means current, amber means expiring before your fair, red means missing.
Works before you've created a single event on the platform. Free for up to 50 vendors.
See how the list check worksThe Event Passport
Your portable compliance profile: insurance, certificates, signed declarations, and attestations. Share it as a link, QR code, or branded PDF. Works for any event, anywhere.
Your Own Page
StallSync creates your unique webpage based on your profile information. You can add your own photos, videos and more.
Manage Your Availability
Only get invited to events that fit your schedule. No more missed opportunities.
Digital Contracts
Every booking comes with a clear, standardised agreement. Know exactly what you're paying for, what's included, and what's expected. Signed with a tap, no printer needed.
Build Your Reputation
Every event you attend builds your track record. Hosts can see how many events you've completed, how quickly you respond to invitations, and whether your documents are up to date.
Secure Payments
Pay securely via Stripe. Every host is identity-verified, so you know your money is protected. Payment terms are always stated clearly before you sign.
Not sure which rules apply to you?
Insurance, labelling, food hygiene, licences... it adds up. Answer a few quick questions and we’ll build you a free personal checklist of the UK rules and guides for your stall. No email needed.
Build my free checklistEarn premium time without spending a penny
StallSync is free to start, and generous enough to stay free. But if you want to reach organisers beyond your area, you can earn Premium days through achievements and referrals. No subscription required.
Achievements
Complete your profile, upload documents, attend events, leave reviews, and hit milestones. Each achievement unlocks Premium days. Up to 930 days available just by using the platform well.
That's over 2.5 years of Premium, earned for free.
Referrals
Invite a friend: when they sign up and complete their profile, you both earn Premium days. Up to 210 days available through referrals alone.
That's 7 months of Premium, just for sharing.
Of course, if you'd rather just subscribe, Premium starts at just £7/month. Less than a pitch fee.
How it feels to use StallSync
You feel covered . Your documents, declarations, and renewals are all in one place.
You feel confident . The event is legitimate, the contract is clear, your pitch is secured.
You feel in control . Invitations come to you, on your terms, fitting your calendar.
You feel supported . Someone finally built something that respects your time.
Voices from the community
"As a handcrafter, I concentrate so hard on what I make, I then have great difficulty finding the right event to attend, I'm either too late to apply, or because I haven't applied before I get rejected. I have so much to sell that I have invested in, it is very frustrating."
"I now have easier access to footfall data, how established the market is, the parking, capacity of the venue, whether they provide tables, how big their tables are and what events are on locally."
Ready for a better way to run craft fairs and markets?
Join our growing community of artisans, food vendors, and hosts. Sign up today and start finding the right events and vendors.
5% of StallSync's revenue is donated to Heritage Crafts, registered charity no. 1159208.