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StallSync Expects to Launch in Early 2026.
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How it works for Vendors
Create your profile and add your availability.
Get matched with events near you that fit your schedule.
Book safe events, chat to vendors, leave feedback, pay for your pitch, all in one place.
- Smart Matches
Get paired with events that suit your craft, location, and schedule—no more endless scrolling - Know before you go
See venue details from other stallholders—parking, heating, power points, loading access - Clear Pricing
See exactly what's included in each pitch—tables, electric, premium spots, no surprises - Simple Calendar
Mark your availability once, organisers only see you when you're actually free - Your own webpage
Filling in your profile automatically generates your own one-page website you can share and use to promote your business.
- Upload Once, Use Everywhere
Store insurance, food safety certs, PAT testing—never email the same document twice, all in one place. - Digital Agreements
Event details are transformed into clear contracts both parties can sign—no confusion, no stress - Direct Messaging
Chat in event groups and stay connected to past event colleagues—no more endless email chains - Event Pages That Work
Share professional event pages on Facebook or email—everything you need to know in one place. - After-Event Groups
Stay connected with fellow vendors, share your experience, give feedback.
Smart Matching System
Find your perfect fit with StallSync Matching. Only get paired with events that are nearby and suit your schedule. Stop searching for events, let event hosts come to you...
Finding event opportunities takes time, often it involves searching social media and emailing multiple event hosts to see if they have space for your stall. This is where StallSync's smart matching steps in. Once you have completed your profile and set your availability, the matching system takes over. Whenever an event host creates an event through StallSync, if you are available and live close to the event, then you will be added to the matching list for the event host to select from. You will receive an email notification each time you are invited to an event.
Availability Manager
Our simple calendar shows event hosts when you are free for future events. So you only get matched for events you can attend.
Event hosts use your availability to find vendors who are free for their events. You can set both individual and recurring days, so if you are always busy on Friday's or free every other Sunday, you can set it like that.
Events booked through StallSync will show up on your calendar too.
Document Vault
Upload your Public Liability Insurance and other important documents to StallSync. They will be stored securely and transferred automatically to events you accept. You'll even be reminded to renew them!
It is rare these days for an event of any calibre to not request their vendors have Public Liability Insurance. and keeping track of those documents can be a headache. StallSync makes it effortless. Simply upload your certificates once, and they’ll be stored securely in your personal Document Vault. Whenever you accept an event, the relevant documents are automatically shared with the event host. No more lost emails or last-minute scrambles. The same goes for Food Hygiene and Gas Safety Certs (looking at you food vendors).
For event hosts, it is a major time-saver. You can instantly see which vendors have valid insurance. Expiry dates are tracked automatically and renewal reminders are sent a month before expiry automatically, keeping everyone organised and compliant.
For Event Hosts, you can choose to export all of this as a PDF for your records, but StallSync will keep a record with the event anyway.
Join the waiting list today
StallSync Expects to Launch in Early 2026.
Thank you for subscribing!
Have a great day!
How it works for Event Hosts
Create your event with the professional creation wizard.
Choose your stallholders from the matching system.
Manage everything: Share documents, sign contracts, receive payment, get feedback. All in one place.
- Step-by-Step Wizard
Follow simple prompts to create professional events—no tech skills needed. make professional events with all the information easily. - Ready-to-Share Pages
Automatically receive a beautiful event page to share on Facebook, email, or your website when you make an event. - Shared Venue Info
The community can add details about parking, loading, heating—saves you answering the same questions again and again - Dedicated Event Pages
Communicate with all attending vendors in one place. Drop documents for all to see, reply to group questions. Social Share events
- Smart Matching
No more endless facebook searches. Vendors are matched to your event automatically according to their distance from the event and their availability. - See Availability Instantly
No wasted messages—only stallholders who've marked themselves free for your dates show up in the matching. - Verified Profiles
See liability insurance, food safety certs and past event history before you book. - See them in action
Check the vendors StallSync profile page, to see pictures and more details before inviting them.
- Easy onboarding
Send a link to your existing stallholder network, invite them all to the platform at once. No more application forms! - Digital Contracts
Send agreements stallholders can sign digitally—no printing or scanning or sending multiple emails. - Simple Payments & invoices
Get paid securely through Stripe via the platform, track who has paid. Generate invoices automatically. - Document Sharing
Send event details, maps, timings to all stallholders at once. - Group messaging
Chat with individual stallholders or create event group chats.
Secure Record Keeping
With StallSync, when a vendor accepts an invitation to an event, the contract is written, signed and paid for there and then using Stripe as a secure payment processor and a digital signature. No more chasing paperwork or payments.
Here’s another clever thing about StallSync... by the time a vendor accepts an event invitation, everything’s already in place. They’ve seen the full event details, venue information, and payment terms. Their Public Liability and other certificates are stored safely in their Document Vault, and their Digital Signature is ready to go. Accepting a booking is as simple as clicking “Accept” and paying securely via Stripe. All the paperwork happens automatically in the background. A completed contract PDF is emailed instantly to both parties, and the payment is held in escrow until after the event, allowing time for any disputes and helping protect both sides from scams.
Mobile Optimised
StallSync is built to work beautifully on any device, be it desktop, tablet, or mobile.
Event hosts can create and manage events from the office, then check bookings and updates on-site straight from their phone. Stallholders can use StallSync entirely on mobile, from finding and accepting events to signing contracts and uploading documents.
StallSync is made to help you manage your events, so you can focus on running the rest of your business. Because events don’t happen behind a desk, StallSync is designed to work wherever you do, helping you stay organised and in control, whether you’re at your workshop, on the road, or setting up your stall.
Join the waiting list today.
We are building this with you, and for you.
Thank you for subscribing to StallSync
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If you have a question or would like to know more please email: hello@stallsync.co.uk, we would be delighted to hear from you.